WHAT SHOULD BE INCLUDED IN YOUR CALIBRATION REPORT?

Proper understanding of a calibration report is critical. To best understand a calibration report, it is important to first know exactly what information should be included in the report and why. Below, we have created a list of what to look for in your calibration report and why it is significant.

WHAT TO LOOK FOR IN YOUR CALIBRATION REPORT

BASIC INFORMATION

• Title –this is an effortless, but very important part of a calibration report. The title helps to identify that the document is in fact a calibration report.
• Contact Information – every calibration report should include the name and the address of the calibration laboratory.
• Identification Number – a unique identification number should be always be present on a calibration report.
• Page Numbers– while these seem like a given, it is extremely important to ensure that page numbers are included on your calibration report, along with page of the series it is. For example, page 4 of 5.
• Customer Information – customer’s name and address should always be included in a calibration report. This ensures that the right report is given to the right customer.

CALIBRATION INFORMATION

• Calibration Method – a calibration report should include proper identification of the calibration method used during service.
• Calibration Conditions – calibration reports should also indicate the condition of the equipment/tool being calibrated, along with a brief description of the equipment/tool for identification purposes.
• Date of Receipt – a calibration report should list the date of the receipt of the calibrated equipment/ tool. It should also include the date of the calibration.
• Calibration Results – this one may be a given, but it is always important to ensure that a calibration report lists the calibration results and the unit of measurement.
• Personnel Information – Knowing who worked on a certain tool or performed a calibration is important. A calibration report should include the names, functions and signature of the personnel authorizing the calibration report.
• Specific Conditions – specific information on calibration conditions, e.g., environmental conditions, should be included in a calibration report. Notably, this should section should contain information on the environmental conditions under which the calibrations were performed, especially if they influenced measurement results.
• Traceability – A calibration report should always present evidence of measurement traceability to SI units of measurements.

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