A calibration report, also known as a calibration certificate, is an important document containing essential information regarding equipment calibration and conditions. It is mainly used to report results of calibration. A calibration report should include details on out-of-tolerance conditions, along with any special measurement conditions. It also provides information on calibration correction.
WHAT MAKES UP A CALIBRATION REPORT?
To fully understand a calibration report, you first need to know what exactly a report is made up of. Below, we have listed some basic factors that should always be included in your calibration report.
- The dates and environmental conditions at the time of calibration
- The received condition of the equipment – including descriptions such as the ones below:
- In-tolerance with description of meeting all specifications needed
- Operational failure, with description of failure
- Out-of-tolerance with out of tolerance description
- The returned condition of the equipment – including descriptions such as the ones below:
- In-tolerance with description of meeting all specifications needed.
- Special specifications are met with description based off of customer’s request
- A traceability statement
- The standards used during calibration
- The calibration procedure used on the equipment – this should also include a revision level if necessary
- The calibration interval
- Contact information for questions and concerns regarding the calibration report
Calibration reports should always be received after calibration, regardless of if you have accredited calibrations or traceable calibrations performed on your equipment. Depending on the application in which some equipment is used, you may be required to have such documentation on file for the said equipment at all times. It important to keep calibration reports up to date and organized. Each calibration report will have a serial number that associates one calibration with one instrument, therefore; it should be easy to keep calibration reports in order. This helps with audits and day-to-day functions.